Procurement Thresholds
| General Procurement Thresholds | ||||||
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These thresholds apply to all purchases to include Professional Services (Accounting, Architecture, Landscape, Land Survey, Medicine, Optometry, Engineering, Real Estate Appraising, and Professional Nursing) and Construction. Please see specially listed items that have specified thresholds, which are detailed in the next section. While quotes are not required for Spot Purchases, Departments are encouraged to seek quotes from HUB vendors. |
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| Procurement Vehicle | Procurement Type | Funding Source | Dollar Range | PO Business Unit | Purchase Requisition and Purchase Order Required | Quotes Required |
| Purchase Order (i.e., no terms and conditions) | Spot Purchase | State | $0 – $14,999.99 | N/A | No | No |
| Local | $0 – $14,999.99 | N/A | No | No | ||
| Federal | $0 – $9,999.99 | N/A | No | No | ||
| Informal Solicitation | State | $15,000 – $25,000 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | |
| Local | $15,000 – $25,000 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Federal | $10,000 – $249,999.99 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Formal Solicitation (RFP, RFQ, RFO, ITB) | State | $25,000 + | 00730, 00783 | Yes | Formal offers will be solicited | |
| Local | $25,000 + | 00730, 00783 | Yes | Formal offers will be solicited | ||
| Federal | $250,000 + | 00730, 00783 | Yes | Formal offers will be solicited | ||
| Contract | Spot Purchase | State | $0 – $14,999.99 | CN730, CN783 | Yes (regulatory requirement) | No |
| Local | $0 – $14,999.99 | N/A | No | No | ||
| Federal | $0 – $9,999.99 | N/A | No | No | ||
| Informal Solicitation | State | $15,000 – $25,000 | CN730, CN783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | |
| Local | $15,000 – $25,000 | CN730, CN783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Federal | $10,000 – $249,999.99 | CN730, CN783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Formal Solicitation (RFP, RFQ, RFO, ITB) | State | $25,000 + | CN730, CN783 | Yes | Formal offers will be solicited | |
| Local | $25,000 + | CN730, CN783 | Yes | Formal offers will be solicited | ||
| Federal | $250,000 + | CN730, CN783 | Yes | Formal offers will be solicited | ||
| Procurement Thresholds for Specific Items | ||||||
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WorkQuest |
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| WorkQuest (formerly TIBH - Texas Industries for the Blind or Handicapped) | ||||||
| Procurement Vehicle | Procurement Type | Funding Source | Dollar Range | PO Business Unit | Purchase Requisition and Purchase Order Required | Quotes Required |
| Purchase Order (i.e., no terms and conditions) | Spot Purchase | State | $0 – $14,999.99 | 00730, 00783 | Yes (regulatory requirement) | No |
| Local | $0 – $14,999.99 | N/A | No | No | ||
| Federal | $0 – $9,999.99 | N/A | No | No | ||
| Informal Solicitation | State | $15,000 – $25,000 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | |
| Local | $15,000 – $25,000 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Federal | $10,000 – $249,999.99 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Formal Solicitation (RFP, RFQ, RFO, ITB) | State | $25,000 + | 00730, 00783 | Yes | Formal offers will be solicited | |
| Local | $25,000 + | 00730, 00783 | Yes | Formal offers will be solicited | ||
| Federal | $250,000 + | 00730, 00783 | Yes | Formal offers will be solicited | ||
| Contract | Spot Purchase | State | $0 – $14,999.99 | CN730, CN783 | Yes (regulatory requirement) | No |
| Local | $0 – $14,999.99 | N/A | No | No | ||
| Federal | $0 – $9,999.99 | N/A | No | No | ||
| Informal Solicitation | State | $15,000 – $25,000 | CN730, CN783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | |
| Local | $15,000 – $25,000 | CN730, CN783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Federal | $10,000 – $249,999.99 | CN730, CN783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Formal Solicitation (RFP, RFQ, RFO, ITB) | State | $25,000 + | CN730, CN783 | Yes | Formal offers will be solicited | |
| Local | $25,000 + | CN730, CN783 | Yes | Formal offers will be solicited | ||
| Federal | 250,000 + | CN730, CN783 | Yes | Formal offers will be solicited | ||
| Environmental Health and Safety Hazardous/Regulated Materials | ||||||
| Procurement Vehicle | Procurement Type | Funding Source | Dollar Range | PO Business Unit | Purchase Requisition and Purchase Order Required | Quotes Required |
| Purchase Order (i.e., no terms and conditions) | Spot Purchase | State | $0 – $14,999.99 | 00730, 00783 | Yes | No |
| Local | $0 – $14,999.99 | 00730, 00783 | Yes | No | ||
| Federal | $0 – $9,999.99 | 00730, 00783 | Yes | No | ||
| Informal Solicitation | State | $15,000 – $25,000 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | |
| Local | $15,000 – $25,000 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Federal | $10,000 – $249,999.99 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Formal Solicitation (RFP, RFQ, RFO, ITB) | State | $25,000 + | 00730, 00783 | Yes | Formal offers will be solicited | |
| Local | $25,000 + | 00730, 00783 | Yes | Formal offers will be solicited | ||
| Federal | $250,000 + | 00730, 00783 | Yes | Formal offers will be solicited | ||
| Leased Items | ||||||
| Procurement Vehicle | Procurement Type | Funding Source | Dollar Range | PO Business Unit | Purchase Requisition and Purchase Order Required | Quotes Required |
| Purchase Order (machines and equipment that do not require an operator) | Spot Purchase | State | $0 – $14,999.99 | 00730, 00783 | Yes | No |
| Local | $0 – $14,999.99 | 00730, 00783 | Yes | No | ||
| Federal | $0 – $9,999.99 | 00730, 00783 | Yes | No | ||
| Informal Solicitation | State | $15,000 – $25,000 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | |
| Local | $15,000 – $25,000 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Federal | $10,000 – $249,999.99 | 00730, 00783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Formal Solicitation (RFP, RFQ, RFO, ITB) | State | $25,000 + | 00730, 00783 | Yes | Formal offers will be solicited | |
| Local | $25,000 + | 00730, 00783 | Yes | Formal offers will be solicited | ||
| Federal | $250,000 + | 00730, 00783 | Yes | Formal offers will be solicited | ||
| Contract | Spot Purchase | State | $0 – $14,999.99 | CN730, CN783 | Yes | No |
| Local | $0 – $14,999.99 | CN730, CN783 | Yes | No | ||
| Federal | $0 – $9,999.99 | CN730, CN783 | Yes | No | ||
| Informal Solicitation | State | $15,000 – $25,000 | CN730, CN783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | |
| Local | $15,000 – $25,000 | CN730, CN783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Federal | $10,000 – $249,999.99 | CN730, CN783 | Yes | 3 Quotes, 2 must be from a HUB Vendor | ||
| Formal Solicitation (RFP, RFQ, RFO, ITB) | State | $25,000 + | CN730, CN783 | Yes | Formal offers will be solicited | |
| Local | $25,000 + | CN730, CN783 | Yes | Formal offers will be solicited | ||
| Federal | $250,000 + | CN730, CN783 | Yes | Formal offers will be solicited | ||
| TXMAS Cooperative | ||||||
| Procurement Vehicle | Procurement Type | Funding Source | Dollar Range | PO Business Unit | Purchase Requisition/Purchase Order Required | Quotes Required |
| Purchase Order | Any | Any | Any | 00730, 00783 | Yes | No, Cooperative Agreement |
| Dell, Via HiED | ||||||
| Procurement Vehicle | Procurement Type | Funding Source | Dollar Range | PO Business Unit | Purchase Requisition/Purchase Order Required | Quotes Required |
| Purchase Order (i.e., no terms and conditions) | Spot Purchase | All | $0 - $500 | N/A | No | No |
| Informal Solicitation | All | $500.01 + | 00730, 00783 | Yes | No | |
| HP, via Reseller | ||||||
| Procurement Vehicle | Procurement Type | Funding Source | Dollar Range | PO Business Unit | Purchase Requisition/Purchase Order Required | Quotes Required |
| Purchase Order (i.e., no terms and conditions) | Spot Purchase | All | $0 - $500 | N/A | No | No |
| Informal Solicitation | All | $500.01 + | 00730, 00783 | Yes | No | |
| Subrecipient Agreements And Sponsored Project Contractual Agreements | ||||||
| Procurement Vehicle | Procurement Type | Funding Source | Dollar Range | PO Business Unit | Purchase Requisition/Purchase Order Required | Quotes Required |
| Contractor Purchase Order | Any | Any | Any | RC730 | Yes | As determined by Division of Research |