How to determine if the travel is primary for business or personal for foreign travel?

• Per MAPP 04.02.01B, all approved university employee business travel outside the U.S. that includes some personal travel days is “considered to be entirely for business” because the employee is considered to have “no substantial control” over making the trip, and transportation costs to/from the business destination may be paid/reimbursed 100%, not including personal destinations or side trips. Other travel expenses, such as meals, lodging, and local transportation, will be reimbursed only if they are incurred on "days spent on business activities." The appropriate Vice-President (or the President for direct reports) has the ultimate responsibility for determining the extent of reimbursement for the transportation costs and other travel expenses. Expenses for days spent on personal activities will not be reimbursed.

What days count as business days for foreign travel?

• Days spent primarily on business activities
• Days where the traveler was required to be in that location on that date for a business purpose
• Travel days to and from the business destination contiguous to a business day where the overnight stay is reasonable and necessary. Non-contiguous travel days are not included in the calculation.